Privacy Policy

Introduction

Welcome to Sivae International ("Sivae," "we," "us," or "our"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, participate in our events, or engage with our services. Sivae International is committed to protecting your privacy and ensuring transparency in our data practices. This policy applies to all information collected through our website, mobile applications, events, and related services.

Information We Collect

Personal Information

  • Identity Information: Full name, date of birth, nationality, gender
  • Contact Information: Email address, phone number, mailing address
  • Professional Information: Occupation, education, achievements, experience
  • Physical Information: Height, weight, measurements (for contestants only)
  • Media Content: Photos, videos, audio recordings, social media profiles
  • Financial Information: Payment details for registration fees and services

Automatically Collected Information

  • IP address and device information
  • Browser type and version
  • Operating system
  • Website usage patterns and analytics
  • Cookies and similar tracking technologies

Information from Third Parties

  • Social media platforms (when you connect your accounts)
  • Event partners and sponsors
  • Background check services (for contestants)
  • Public records and databases

How We Use Your Information

Primary Uses

  • Contest Administration: Processing applications, eligibility verification, event coordination
  • Communication: Sending updates, notifications, and important information
  • Marketing: Promotional materials, newsletters, and event announcements
  • Media Production: Creating content for broadcasts, websites, and promotional materials
  • Legal Compliance: Meeting regulatory requirements and legal obligations

Legitimate Business Interests

  • Improving our services and user experience
  • Conducting research and analytics
  • Preventing fraud and ensuring security
  • Managing business operations

Information Sharing and Disclosure

When We Share Information

  • Event Partners: Sponsors, venues, and production companies involved in Sivae events
  • Service Providers: Third-party vendors who assist with our operations
  • Media Organizations: For legitimate news coverage and promotional purposes
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In connection with mergers, acquisitions, or asset sales

Public Information

  • Name, age, and country of origin
  • Professional photos and videos
  • Biography and achievements
  • Contest performance and results

Data Protection Measures

  • Maintain appropriate security measures
  • Use information only for specified purposes
  • Comply with applicable data protection laws
  • Return or delete data when no longer needed

Data Security

Security Measures

  • Encryption: Data is encrypted in transit and at rest
  • Access Controls: Strict access limitations and authentication requirements
  • Regular Audits: Periodic security assessments and vulnerability testing
  • Staff Training: Regular privacy and security training for all personnel
  • Incident Response: Established procedures for handling security breaches

Data Retention

  • Fulfill the purposes outlined in this policy
  • Comply with legal obligations
  • Resolve disputes and enforce agreements
  • Maintain historical records of our events

Your Privacy Rights

General Rights

Depending on your location, you may have the following rights:

  • Access: Request copies of your personal information
  • Rectification: Request correction of inaccurate information
  • Erasure: Request deletion of your personal information
  • Portability: Request transfer of your data to another organization
  • Restriction: Request limitation of processing activities
  • Objection: Object to certain types of processing

GDPR Rights (EU Residents)

If you are located in the European Union, you have additional rights under GDPR:

  • Right to withdraw consent at any time
  • Right to lodge a complaint with supervisory authorities
  • Right to be informed about automated decision-making

CCPA Rights (California Residents)

California residents have specific rights under the California Consumer Privacy Act:

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt-out of the sale of personal information
  • Right to non-discrimination for exercising privacy rights.

Cookies and Tracking Technologies

Types of Cookies We Use

  • Essential Cookies: Necessary for website functionality
  • Performance Cookies: Help us understand how visitors use our site
  • Functional Cookies: Remember your preferences and settings
  • Marketing Cookies: Used to deliver relevant advertisements

Third-Party Tracking

We may use third-party services for:

  • Google Analytics for website analytics
  • Social media plugins and widgets
  • Advertising networks and remarketing
  • Customer support and chat services

Managing Cookies

You can control cookies through:

  • Browser settings and preferences
  • Our cookie consent banner
  • Third-party opt-out tools
  • Industry opt-out pages

Cookies and Tracking Technologies

As a global organization, Sivae may transfer your personal information to countries outside your residence. We ensure appropriate safeguards are in place for international transfers:

8.1 Transfer Mechanisms

  • Adequacy Decisions: Transfers to countries with adequate protection levels
  • Standard Contractual Clauses: EU-approved contract terms for data protection
  • Binding Corporate Rules: Internal policies ensuring consistent protection
  • Certification Schemes: Industry-recognized privacy frameworks

8.2 Data Processing Locations

Your information may be processed in:

  • United States (Headquarters)
  • European Union (Regional operations)
  • Singapore (Asian operations)
  • Other countries where events are held

Children's Privacy

Sivae is committed to protecting the privacy of children. Our services are not directed to individuals under 18 years of age.

Age Restrictions

  • Contestants must be at least 18 years old
  • We do not knowingly collect information from children under 13
  • Parental consent is required for users aged 13-17

If We Learn of Child Information

If we become aware that we have collected personal information from a child under 13:

  • We will delete the information immediately
  • We will not use the information for any purpose
  • We will not disclose the information to third parties

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

Notification of Changes

  • Material Changes: We will provide prominent notice and may require new consent
  • Minor Changes: Updated policy will be posted with revision date
  • Email Notifications: Sent to registered users for significant updates

Effective Date

Changes become effective immediately upon posting unless otherwise specified. Your continued use of our services after changes constitutes acceptance of the updated policy.

Legal Basis for Processing

We process your personal information based on the following legal grounds:

Consent

  • Marketing communications
  • Optional data collection
  • Cookies and tracking (where required)
  • Use of media came from contestants in social media platforms for 3 months.

Contract Performance

  • Contest participation
  • Service delivery
  • Payment processing

Legitimate Interests

  • Business operations
  • Security and fraud prevention
  • Analytics and improvements

Legal Obligations

  • Regulatory compliance
  • Tax and accounting requirements
  • Law enforcement requests
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